Project Coordinator 

Location: Aberdeen 

Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.

We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning.

This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance and quality.

Working within the project team, the role of the Project Coordinator reports directly to the Project Manager on all matters relating to the administration and coordination of the contract. The successful applicant will be required to support the team in all aspects of project administration including interfacing with other corporate departments.




  • Collate weekly crew change and send to relevant people on and offshore
  • Ensure client required documentation are submitted in a timely fashion
  • Ensure vaccination status log is maintained
  • Input holiday requests into holiday tracker and sign off for payment
  • Raise requisitions for recruitment upmanning and holiday cover
  • Ensure all personnel to mobilise have completed relevant pre-mob training
  • Liaise with onshore planning team to ensure optimisation of bedding and seat allocation
  • Responsible for recording appraisal progress as per annual appraisal plan
  • Coordinate annual shutdown ramp up / ramp down and ensure all standby payments are captured
  • Collate weekly summaries and cross check against daily timesheets to ensure accuracy
  • Raise payable exceptions for any standby or other payments
  • Check and approve all training, expenses and wages payments
  • Ensure correct job numbers and purchase order numbers are on timesheets to enable them to be invoiced correctly
  • Cover material controller position where required due to absence.
  • Ensure weekly deliverables are sent in from offshore and logged/saved
  • Maintain Live Training matrix for all regular personnel and arrange necessary training where gaps are
  • Manage offshore personnel competencies and assist with SQA portfolio questions and queries
  • In addition to the duties and responsibilities listed, the position holder is required to perform other duties assigned by the Project Manager from time to time




  • Previous experience in an office-based role within a similar industry
  • Experience using Solab - Onboard Tracker tool (Desirable)
  • Good communication and organisational skills, strong time management skills
  • Able to work on own initiative as well as being a team player
  • Computer Literate – all MS Office Software
  • Confident and assertive
  • Agile


If you wish to speak to a member of the recruitment team, please contact 01224 246246.


General Management | Bilfinger UK Limited | Permanent | White-collar workers | Other | General Management  

Job Segment: Offshore Oil, Project Manager, Nuclear Engineering, Nuclear, Consulting, Energy, Technology, Engineering