Executive Assistant

Executive Assistant 

 

Location: Deer Park, Texas  

 

Bilfinger is a leading international industrial services provider, active primarily in Continental Europe, Northwest Europe, North America, and the Middle East. With over 4,500 skilled employees in North America, Bilfinger delivers its services across multiple industries that include petrochemical, oil & gas, consumer goods, energy and utilities, and government services. Bilfinger has offices in 40 states, and our project portfolio covers the entire value chain from consulting, engineering, manufacturing, assembly, maintenance, plant expansion, and turnarounds to environmental technologies and digital applications.  We have over 100 years of industrial experience on projects as small as $500 and as large as $40M, performed in every time zone of the United States.

 

 

Position Summary:

 

Provide administrative support to Chief Operating Officer.

 

Duties and Responsibilities:

 

  • Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
  • Formulate a variety of highly confidential documents.
  • Reading and analyzing submissions, letters, agendas, memos and determining significance, routing to appropriate personnel in a timely and efficient manner.
  • Answering and directing calls to appropriate executives and parties, taking messages.
  • Opening, sorting, and distributing correspondence, including email, faxes, and postage.
  • Prepare reports, collect and analyze information; prepare presentations.
  • Record meeting discussions and provide minutes.
  • Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary.
  • Data analysis; Proficient in Access, MS Word, Excel, Outlook. Perform filtering and sorting of data, as necessary to facilitate access to company information for Executives.
  • Train clerical staff on office equipment, policies and procedures.
  • Prepare executive responses to routine memos, letters, or correspondence.
  • Delegate tasks and responsibilities to other staff members when appropriate.
  • Interact with customers when appropriate and problem solve. Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved
    for attention.
  • Obtain executive signature on all contract, subcontract, and change-order documents as required. Assume administrative responsibility for other executives as necessary.

 

Basic Qualifications:

 

  • Minimum 7 years of administrative experience supporting executives.
  • Advanced knowledge of general business and company procedures.
  • Proficient typing, shorthand, and organizational skills required.
  • Excellent communication and interpersonal skills essential.
  • Ability to maintain confidentiality at all times is critical.

 

 

Please reach out to Gregory Dwayne Dunning (gregory.dunning@bilfinger.com) in case of any questions related to this position. 

 

Bilfinger Inc.  is an Equal Opportunity Employer – M/F/Veterans/Disabled. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or other legally protected characteristics.

 

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

 

Fraudulent employment offers
We are aware that fraudulent employment offers are being transmitted via email by people claiming to be employees or representatives of Bilfinger. Prospective candidates are provided job descriptions and employment letters and are asked to complete and return employment information forms as well as official tax forms. These job offers may look genuine and could include names of Bilfinger legal entities, Bilfinger executives, their signatures, seals of “authenticity”, the Bilfinger brand and logo.


Please be advised that these communications are FRAUDULENT and are NOT sent from anyone within or affiliated with Bilfinger. These email messages are a scam and should be treated as such. Bilfinger does not make job offers via social media, unsolicited email or without personally interviewing candidates first. We never send you cheques in order to pay contractors to set up a home office. Never send money or pass on personal details to anyone suggesting they can provide employment with Bilfinger, and never reply to an email address that does not end in @bilfinger.com.


If you receive such a message, you are advised to contact your local law enforcement agency and provide any details you may have. You also may forward the messages to compliance.helpdesk@bilfinger.com.


If you are interested in an employment with Bilfinger, please submit your application in the safe environment of our global job portal only.
 


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