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Management System Document Controller 

Location: Warrington 

Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.

 

We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning. This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance and quality.

PURPOSE OF THE ROLE 

  • To support HSEQ Management System development and maintenance and to ensure that all data, documents and reports are current and available
  • To ensure that the Management System remains in a structured format to best serve the needs of the business
  • To ensure accurate document control and review of management system documentation and procedures
  • To ensure that the key central administration activities of the HSEQ function are effectively discharged in support of the HSE Director, Q Director, HSEQ Systems Controller and other HSEQ staff
  • To maintain records and registers of statutory and other information required by the business

 

DUTIES AND RESPONSIBILITIES:

  • Assist in the development of SharePoint IT platform solutions and control of other defined document control management systems
  • Format and maintain CMS documentation on SharePoint Platform
  • Ensure document control systems are applied and adhered to, including administration of Management of Change processes
  • Maintenance, issue and control of revisions to Management System documentation
  • Perform quality control checks and formatting of all Management System documentation
  • Control of Management System document storage and archiving
  • Provision of training to end users of the Management System
  • Actively engage with documentation owners to ensure regular reviews and updates are being carried out
  • Support during third party audits of the Company Management System
  • Prepare management information, reports and analysis in relation to the Management System
  • Support and monitor database management in relation to quality system corrective actions
  • Develop, implement and maintain administrative systems within HSEQ (using IT where appropriate) which positively contributes to the effective and efficient management of information
  • Support the effective communication of changes to Management System documents, SharePoint system and other system requirements
  • Maintaining audit schedules, receiving and logging audit reports and corrective action reports
  • Receive, log and maintain registers of internal & project audit reports, 3rd Party surveillance reports and corrective actions
  • Develops, maintains and improves company systems looking for continuous improvement opportunities through the Management of Change process and identification of best practice advice
  • Provides technical expertise on SharePoint and other systems
  • Provides Management System performance data

 

PERSON SPECIFICATION:

  • Demonstrable previous experience in a similar role
  • Proficient in document management software
  • Strong IT skills in Microsoft Office suite and SharePoint
  • Proven skill for creating and implementing document control processes and systems
  • Writing and Reporting skills
  • Ability to analyse data and apply expertise to identify improvement opportunities

If you wish to speak to a member of the recruitment team, please contact 01224 246246.

 

General Management | Bilfinger UK Limited | Permanent | White-collar workers | High-school diploma or equivalent | Operations - Quality  


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