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Project Coordinator - Cleveland, OH 

Location: Cleveland, Ohio  

 

Centennial is a national leader in renovation, infrastructure improvements, new construction, sustainable initiatives and emergency services for facility owners. We operate a nationwide network of more than 30 offices led by construction professionals who share a common goal: to keep promises, honor commitments and exceed client expectations. Our performance helps forge strong partnerships, which are strengthened over time.


As the nation's foremost practitioner of Job Order Contracting (JOC) project delivery, Centennial tailors its performance-based approach to best address owner requirements. Centennial adapts its proven systems to ably address project intricacies, whether through Design-Build, Integrated Delivery, Construction Management, On-Call Construction, Engineering and Services or Facility Management.


Centennial serves institutions, government agencies and private industry. As a member of the Bilfinger Engineering and Services Group, Centennial helps clients better control day-to-day expenditures, lower energy consumption and reduce facility management costs.


People constitute Centennial's key differentiator - professionals committed to operating at the forefront of performance-based construction and contributing daily to mutually beneficial, long-term client partnerships.
 

Minimum Qualifications:

 

  • Over two years’ experience as an Administrative Assistant, Operations Coordinator, Project Coordinator, or other similar job capacity; experience in the construction industry a plus but not required

  • Proficient with Microsoft Word, Excel and Outlook

  • Excellent customer service skills, including the ability to interface with all levels of management, customers, officials, and subcontractor personnel

  • Ability to prioritize work load and to work independently with minimal supervision

  • Excellent verbal and written communication skills

  • Excellent time management and organizational skills

  • Ability to work independently as well as in a team environment

  • Must have strong math skills, knowledge of general accounting and bookkeeping processes desired

  • Knowledge of subcontractor payroll practices with experience with LCPtracker desired 

 

 

Scope of Responsibility:

 

Responsible for the administrative functions of a construction project office that works many jobs simultaneously for a diverse group of construction clients. . Accountable for the completion, routing, and maintenance of various project documents and other clerical correspondence, including the processing of all subcontractor forms and documents. Other responsibilities include data entry and interfacing directly with clients and subcontractors via telephone and face to face communication. Works independently but in concert with management to ensure that all administrative deadlines are met in order to ensure project operations are successful.

 

 

Position Duties:

 

 

  • Provide administrative support to the project office in accordance with standard operating procedures within Centennial’s Operations and Administrative Manual

  • Understand and distribute standard operating procedures as adopted by the company

  • Prepare owner invoices and review subcontractor billings

  • Request subcontractor payments after invoice and supporting documentation is approved

  • Collect employment documents from new hires and submit to the Human Resources Department for further processing

  • Assist Project Managers/Estimators, and/or Senior Site Representative in coordinating select project management tasks which may include:

  • Review project documentation

  • Coordinate Subcontractor Communications

  • Obtain submittals from Subcontractors and Vendors

  • Initial submittal review, logging and tracking

  • Materials tracking & quality control coordination

  • Monitor and updating schedules

  • Act as Point of Contact to subcontractors on billing and procedural questions and provide Contracting Office with assistance as required

  • Liaison with Owner Representative on select portions of the work

  • Verify accounting reports for accuracy

  • Assemble closeout documentation

  • Arrange for maintenance and repair of office equipment

  • Prepare forms for security access and form requirements

  • Type and send letters, memoranda, and reports as directed

  • Prepare minutes of project meetings

  • Coordinate and maintain physical and electronic project operations files

  • Answer telephones, route calls, and take messages

  • Route incoming and outgoing mail

  • Schedule appointments and meetings for project operations team

  • Input financial data and backup documentation into accounting systems

  • Review and distribute certified payrolls to subcontractor owners for processing insurance paperwork

  • Order and replenish supplies for office

  • Greet visitors and direct them to appropriate persons

  • Perform other administrative duties as needed

 

  • Must provide verification of being fully vaccinated against COVID-19 or present the basis for an accommodation upon hire, if not currently employed by Centennial. In some instances, government and client mandates may present alternative or additional terms

Please reach out to Kelly Cocca Baker (281)714-6883 for any questions related to this position. 

 

Centennial Contractors Enterprises Inc.  is an Equal Opportunity Employer – All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin or ancestry, age, marital status, genetic information, disability, protected veteran status, on the basis of traits historically associated with race (including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), or any other status protected by the law.

 

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

 

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

 

Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

 

Fraudulent employment offers


We are aware that fraudulent employment offers are being transmitted via email by people claiming to be employees or representatives of Bilfinger. Prospective candidates are provided job descriptions and employment letters and are asked to complete and return employment information forms as well as official tax forms. These job offers may look genuine and could include names of Bilfinger legal entities, Bilfinger executives, their signatures, seals of “authenticity”, the Bilfinger brand and logo.

 

Please be advised that these communications are FRAUDULENT and are NOT sent from anyone within or affiliated with Bilfinger. These email messages are a scam and should be treated as such. Bilfinger does not make job offers via social media, unsolicited email or without personally interviewing candidates first. We never send you cheques in order to pay contractors to set up a home office. Never send money or pass on personal details to anyone suggesting they can provide employment with Bilfinger, and never reply to an email address that does not end in @bilfinger.com.

 

If you receive such a message, you are advised to contact your local law enforcement agency and provide any details you may have. You also may forward the messages to compliance.helpdesk@bilfinger.com.

If you are interested in an employment with Bilfinger, please submit your application in the safe environment of our global job portal only.
 

 


Nearest Major Market: Cleveland

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