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The Accounts Payable Sr. Specialist will assist the Accounts Payable Manager in providing financial, administrative and clerical support to the organization.  This position is primarily responsible for full-cycle accounts payable processing.  Under general supervision, this function will complete defined tasks in accordance with standard operating procedures requiring some problem-solving skills and will support the general business operations by providing administrative support activities such as data entry, reporting, and basic analysis requiring attention to detail.

Duties and Responsibilities

  • Processes various types of accounts payable transactions (invoices, payments, expense reimbursements, etc.) in the accounting system timely and accurately.
  • Oversees and monitors employee expense report processing to ensure accuracy and compliance with corporate policies.
  • Assists in increasing the overall effectiveness of the 3-way match process.
  • Investigates and resolves 3-way match discrepancies.
  • Works with Project Management Teams to ensure timely processing of supplier invoices.
  • Assists with implementation of new ERP system (SAP).
  • Prepares reconciliations of vendor accounts monthly.
  • Assists with documenting and updating work instructions, workflows, accounting procedures and SOPs related to AP process.
  • Responds timely to vendors and internal departments regarding invoice status, payment status, or other questions related to AP.
  • Prepares check runs, matches invoices to checks and coordinates the mailing of signed checks.
  • Assists in monitoring the Aged Accounts Payable Reports.
  • Enters required new vendor information (W9, supplier form, 1099 status, etc.) into the accounting system.
  • Scans invoices, attaches and processes in a timely and accurate manner.
  • Reconciles corporate credit card accounts on a monthly basis.
  • Responsible for the annual 1099 preparation and filing.
  • Ensures prepayments and fixed asset purchases are captured via the invoice/PO process in the general ledger.
  • Analyzes monthly accounts payable activity to identify missing invoices and recommend expense accruals.
  • Reviews subcontract agreements to ensure proper documentation and lien waivers are obtained.
  • Assists management with ad-hoc requests, including special projects and initiatives.
  • Assists with preparation of management reports.
  • Observes and complies with all safety rules.
  • Performs other related duties as required and assigned.

 

Job Requirements

  • Bachelor’s degree in accounting or equivalent combination of education and experience may be substituted on a year to year basis.
  • Minimum 5 years of experience in Accounts Payable.  Previous experience in Accounts Payable for an industrial construction company is preferred.
  • Strong attention to detail and commitment to providing quality work in a timely manner.
  • Excellent verbal and written communication and listening skills required.
  • Must be able to work under pressure.
  • Must be able to work individually and in a team.

Technical Knowledge and Skills:

  • Proficient in Microsoft Excel, Word, and Power Point
  • Prior experience performing daily transactions in SAP ERP is preferred

 

 

 

 


Nearest Major Market: Houston

Job Segment: ERP, Clerical, Administrative Assistant, SAP, Data Entry, Technology, Administrative