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Project Coordinator I 

Location: Wright Patterson AFB, OH 

Centennial is a national leader in renovation, infrastructure improvements, new construction, sustainable initiatives and emergency services for facility owners. We operate a nationwide network of more than 30 offices led by construction professionals who share a common goal: to keep promises, honor commitments and exceed client expectations. Our performance helps forge strong partnerships, which are strengthened over time.
As the nation's foremost practitioner of Job Order Contracting (JOC) project delivery, Centennial tailors its performance-based approach to best address owner requirements. Centennial adapts its proven systems to ably address project intricacies, whether through Design-Build, Integrated Delivery, Construction Management, On-Call Construction, Engineering and Services or Facility Management.
Centennial serves institutions, government agencies and private industry. As a member of the Bilfinger Engineering and Services Group, Centennial helps clients better control day-to-day expenditures, lower energy consumption and reduce facility management costs.
People constitute Centennial's key differentiator - professionals committed to operating at the forefront of performance-based construction and contributing daily to mutually beneficial, long-term client partnerships.

 

Minimum Qualifications:

 

  • Over two years’ experience as an Administrative Assistant, Operations Coordinator, Project Coordinator, or other similar job capacity; experience in the construction industry a plus but not required
  • Proficient with Microsoft Word, Excel and Outlook
  • Excellent customer service skills, including the ability to interface with all levels of management, customers, officials, and subcontractor personnel
  • Ability to prioritize work load and to work independently with minimal supervision
  • Excellent verbal and written communication skills
  • Excellent time management and organizational skills
  • Ability to work independently as well as in a team environment
  • Must have strong math skills, knowledge of general accounting and bookkeeping processes desired
  • Knowledge of subcontractor payroll practices with experience with LCPtracker desired

 

Scope of Responsibility:

 

Responsible for the administrative functions of a construction project office that works many jobs simultaneously for a diverse group of construction clients. . Accountable for the completion, routing, and maintenance of various project documents and other clerical correspondence, including the processing of all subcontractor forms and documents. Other responsibilities include data entry and interfacing directly with clients and subcontractors via telephone and face to face communication. Works independently but in concert with management to ensure that all administrative deadlines are met in order to ensure project operations are successful

 

Position Duties:

 

  • Provide administrative support to the project office in accordance with standard operating procedures within Centennial’s Operations and Administrative Manual
  • Understand and distribute standard operating procedures as adopted by the company
  • Prepare owner invoices and review subcontractor billings
  • Request subcontractor payments after invoice and supporting documentation is approved
  • Collect employment documents from new hires and submit to the Human Resources Department for further processing
  • Assist Project Managers/Estimators, and/or Senior Site Representative in coordinating select project management tasks which may include
  • Review project documentation
  • Coordinate Subcontractor Communications
  • Obtain submittals from Subcontractors and Vendors
  • Initial submittal review, logging and tracking
  • Materials tracking & quality control coordination
  • Monitor and updating schedules
  • Act as Point of Contact to subcontractors on billing and procedural questions and provide Contracting Office with assistance as required
  • Liaison with Owner Representative on select portions of the work
  • Verify accounting reports for accuracy
  • Assemble closeout documentation
  • Arrange for maintenance and repair of office equipment
  • Prepare forms for security access and form requirements
  • Type and send letters, memoranda, and reports as directed
  • Prepare minutes of project meetings
  • Coordinate and maintain physical and electronic project operations files
  • Answer telephones, route calls, and take messages
  • Route incoming and outgoing mail
  • Schedule appointments and meetings for project operations team
  • Input financial data and backup documentation into accounting systems
  • Review and distribute certified payrolls to subcontractor owners for processing insurance paperwork
  • Order and replenish supplies for office
  • Greet visitors and direct them to appropriate persons
  • Perform other administrative duties as needed

 

We are a national General Contractor providing complex renovation and design/build construction services around the country. Our clients include both government and institutional facilities across multiple states. We offer long term opportunities with excellent compensation, benefits and advancement potential. All positions require successful completion of a pre-employment drug screen and background check. This position requires daily, reliable transportation to and from project sites.

APPLICANT’S STATEMENT

 

I certify that the answers given herein are true and complete to the best of my knowledge. By submitting my application to Centennial and/or affiliated entities, I authorize investigation of all statements contained in this application for employment as may be necessary in arriving at an employment decision. I understand that this application is not and is not intended to be a contract of employment. If I am hired, I understand that I have the right to terminate my employment at any time, with or without cause, and that Centennial and/or affiliated entities retains the same right.

 

I understand that as an applicant for a position, I may be required to submit to a drug screening and background check as a condition of employment and/or continued employment. I understand that an unsatisfactory result from, refusal to cooperate with, or any attempt to affect the results of these pre-employment tests and background checks will result in withdrawal of any employment offer or termination of employment if already employed.

In the event of employment, I understand that false or misleading information given in my application or interviews may result in discharge. I understand, also, that I am required to abide by all rules and regulations of the company as set forth in the Centennial Employee Handbook.

 

IMPORTANT NOTE ABOUT AFFIRMATIVE ACTION

 

You are invited to provide your race, gender and if you are disabled in your employment application, but it is not required. This information is being requested on a voluntary basis solely to fulfill our Affirmative Action requirements as a Federal Contractor. If you prefer not to disclose you will not be subject to any adverse treatment. Any information collected related to a disability will be kept confidential and in accordance with the ADA.  

 

Centennial Contractors Enterprises, Inc. is an Equal Opportunity Employer – M/F/Veterans/Disabled. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Please reach out to Luis Castillo (703) 537-6016 for any questions related to this position. 

Centennial Contractors Enterprises Inc.  is an Equal Opportunity Employer – M/F/Veterans/Disabled. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or other legally protected characteristics.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.


Nearest Major Market: Dayton

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