In the Middle East, Bilfinger is one of the leading service providers of engineering and consultancy services, project management, construction, maintenance O&M and life cycle services. We enhance the efficiency of our client’s assets, ensure a high level of availability and reduce maintenance costs. With our 4.000 employees, we are a leading German corporation where engineering excellence, safety and quality are part of our DNA. With four entities in the Middle East (Bilfinger Tebodin Middle East, Bilfinger Deutsche Babcock Emirates, Babcock Borsig Service Arabia, Babcock Borsig Steinmüller Kuwait) and over 10 offices across the region, we offer job opportunities that allow you to utilize all your knowledge and experience. Are you looking for a chance to put your skills to their best-possible use? Then we have what you are looking for!

Administrative Assistant – Project Management Department (Bahrain National)
Reports to          : Vice President, Project Management
Location             : Bahrain

Role Purpose:
Provide comprehensive administrative and coordination support to the Project Management leadership team, ensuring smooth day-to-day operations across the department. The role requires a proactive and organized individual who can handle multiple priorities, maintain confidentiality, and support vice president and managers in their daily tasks.

Key Responsibilities:

• Provide direct administrative support to the Vice President and department managers.
• Manage calendar scheduling, meeting coordination, and room bookings.
• Handle IT service requests, access requests, HR requests, and related ticket tracking.
• Coordinate overtime submissions, timesheets, and related documentation.
• Support internal communications, departmental announcements, and logistics.
• Arrange catering, events, and meetings (in-person and virtual).
• Maintain organized filing systems and ensure proper document management.
• Follow up on delegated tasks, action items, and pending approvals on behalf of the VP.
• Liaise with HR, IT, and Supply Chain departments on administrative matters.
• Assist in organizing workshops, training sessions, and departmental activities.

• Assist in taking Minutes of Meetings in important meetings when needed.

• Assist in preparing presentation slides and reports.

Qualifications and Experience:
• Minimum 5 years of experience as an Administrative Assistant or similar role.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent communication and organizational skills.
• High attention to detail, with the ability to manage multiple priorities.
• Professional demeanour with discretion when handling confidential matters.
• Experience in a corporate or technical (oil & gas or industrial) environment is an advantage.

Languages:
• English: Proficient

• Arabic: Native

To apply, please submit your CV in English through the system, containing as a minimum your contact details, education level, relevant experience and earliest possible start date.

Any applicant must be aware that the selection of candidates is at the sole discretion of the employer. Applicants will not receive any communication unless they are selected for an interview. Only applicants that have responded to vacancies through the online form will be considered.