Project Coordinator - Stillwater, OK

Project Coordinator - Stillwater, OK 

Centennial is a national leader in renovation, construction, and design-build services, with a national reach spanning from Florida to Alaska, with offices led by construction professionals sharing a common goal; to keep promises, honor commitments and exceed client expectations. Our performance is what has helped, and continues to help forge strong partnerships, which are strengthened over time. 

Driven by integrity and a long-standing culture of performance excellence, Centennial doesn’t just build structures – we transform spaces and create places. These are unique places for our clients to learn, teach, work, play, and heal. With 30 years of nationwide experience, on over $4 billion in diverse projects, we excel at making the impossible possible.  Centennial provides employees opportunities, both internally and externally, to further develop in their role, yet also grow into other roles, and even leadership positions.

The Role

The Project Coordinator is responsible for the administrative functions of an area of responsibility that supports a diverse group of clients, vendors, and departments. Responsible for updating, routing, and maintaining various documents and other clerical correspondence, including the processing of subcontractor and vendor forms and documents.

Qualifications:

• 2+ years’ experience as an Administrative Assistant, Operations Coordinator, Project Coordinator, or other similar job capacity

• Excellent time management and organizational skills

• Ability to work independently as well as in a team environment

• Must have strong math skills, knowledge of general accounting and bookkeeping processes desired

• Experience in the construction industry desired but not required

•  Must demonstrate a strong ability to:

  • Adapt and be flexible to frequent changes in a fast-paced work environment

  • Demonstrate integrity consistent with Centennial’s core values

  • Collaborate and work effectively in a team environment with people of various backgrounds and styles

  • Strong verbal and written communication skills, to include clear, concise, and professional presentation of information

  • Adapt to the constantly evolving world of technology systems, such as Microsoft Office suite

Responsibilities:

• Project Administration: Assist team members in coordinating meetings and tasks, reviewing project documentation, initial submittal review, logging and tracking; Liaison with Owner Representatives, vendors, and clients on documents, questions, and other tasks; Prepare forms for security access and form requirements; Type and send letters, memoranda, and reports as directed; Prepare minutes of project meetings; Coordinate and maintain physical and electronic  files; Assemble closeout documentation; Answer telephones, route calls, and take messages; Route incoming and outgoing mail; Review accounting and other reports for data accuracy; Input financial data and backup documentation into accounting systems; Perform other administrative duties as needed  in accordance with standard operating procedures and policies.

• Office Support: Order and replenish supplies for office; Greet visitors and direct them to appropriate persons; Arrange for maintenance and repair of office equipment; Materials tracking & quality control coordination.

• Subcontractor, Vendor, and Payment Coordination: Prepare invoices and review billings; Follow up on payments after invoice and supporting documentation is approved; Obtain submittals from Subcontractors and Vendors; Act as Point of Contact on billing and procedural questions and provide Contracting Office with assistance as required; Review and distribute certified payrolls to subcontractor owners for processing insurance paperwork.

• Performs other duties as assigned

• Occasional travel may be required

• Performance of the required job duties will be in an office environment with prolonged periods of sitting at a desk and working on a computer

• The ability to frequently lift and/or move up to 15 pounds

Please reach out to Jaime Marie Koerner (703) 638 - 4826 for any questions related to this position. 

Centennial Contractors Enterprises Inc.  is an Equal Opportunity Employer – All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin or ancestry, age, marital status, genetic information, disability, protected veteran status, on the basis of traits historically associated with race (including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), or any other status protected by the law.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

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