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The Accounts Payable Manager is responsible for the supervision of the accounts payable team and the oversight of all activities of the accounts payable function in compliance with company policies and procedures.  Oversight of accounts payable will include but is not limited to vendor invoice and disbursement processing and day-to-day activities ensuring timely and accurate records.  The Accounts Payable Manager will focus on optimizing department processes to increase accuracy and efficiency and provide strong leadership to the department.

  • Oversees Accounts Payable ensuring that new vendor additions, vendor invoices, vendor payments, and employee expense reports are processed in a timely and accurate manner.
  • Increases the overall effectiveness of the 3-way match process.
  • Assists with implementation of new ERP system (SAP).
  • Implements new AP processing systems and process flows.
  • Performs timely reconciliation of the credit card account and vendor account.
  • Is compliant with internal controls and initiatives.
  • Documents and updates work instructions, workflows, accounting procedures and SOPs related to AP process.
  • Ensures that controls and standard practices are in place for payables processing within the various business units.
  • Reviews and approves various types of accounts payable transactions (invoices, payments, expense reimbursements, wires, etc.) in the accounting system timely.
  • Responds timely to vendors and internal departments regarding invoice status, payment status, or other questions related to AP.
  • Reviews the check registers and supporting documents prior to payment to ensure in line with cash flow forecast.
  • Ensures that required information (W9, supplier form, 1099 status, etc.) is collected from new vendors and sets up in the accounting system.
  • Coordinates with appropriate employees to ensure invoices are scanned, attached and processed timely and accurately.
  • Reviews and approves the annual 1099 filing prior to submittal.
  • Protects company proprietary and confidential information.
  • Ensures prepayments and fixed asset purchases are captured via the invoice/PO process in the general ledger.
  • Analyzes monthly accounts payable activity to identify missing invoices and recommends expense accruals.
  • Oversees the review of subcontract agreements to ensure proper documentation and lien waivers are obtained.
  • Assists management with ad-hoc requests, including special projects and initiatives
  • Assists with preparation of management reports.
  • Observes and complies with all safety rules.
  • Performs other related duties as required and assigned.

Job Requirements

  • Bachelor’s degree in Accounting
  • Minimum of 10+ years of experience in a Construction environment with 3+ years in an AP Manager/Supervisor role.
  • The ability to adapt to new assignments and deadlines in a fast-paced, highly demanding environment is required
  • Strong attention to detail and commitment to providing quality work in a timely manner
  • Excellent verbal and written communication and listening skills required.
  • Must be able to work under pressure.
  • Must be able to work individually and in a team.

Technical Knowledge and Skills:

  • Proficient in Microsoft Excel, Word, and Power Point
  • Previous experience with detailed Job Costing required
  • Prefer experience performing daily transactions in SAP ERP

 

 

 

 


Nearest Major Market: Houston

Job Segment: ERP, Manager, SAP, Technology, Management