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 The Accounts Payable Sr. Specialist will assist the Accounts Payable Manager in providing financial, administrative and clerical support to the organization.  This position is primarily responsible for full-cycle accounts payable processing.  Under direct supervision, this function will complete defined tasks in accordance with standard operating procedures requiring some problem-solving skills and will support the general business operations by providing administrative support activities such as data entry, reporting, and basic analysis requiring attention to detail.

  • Investigates and resolves 3-way match discrepancies.
  • Prepares vendor account reconciliations monthly.
  • Processes various types of accounts payable transactions (invoices, payments, expense reimbursements, etc.) in the accounting system timely and accurately.
  • Responds timely to vendors and internal departments regarding invoice status, payment status, or other questions related to AP.
  • Enters required new vendor information (W9, supplier form, 1099 status, etc.) into the accounting system.
  • Scans, attaches, and processes vendor invoices timely and accurately.
  • Reconciles corporate credit card accounts on a monthly basis.
  • Assists with the annual 1099 preparation and filing.
  • Analyzes monthly accounts payable activity to identify missing invoices and recommends expense accruals.
  • Assists management with ad-hoc requests, including special projects and initiatives
  • Assists with preparation of management reports.
  • Observes and complies with all safety rules.
  • Performs other related duties as required and assigned.

Job Requirements

  • Bachelor’s degree in accounting or equivalent combination of education and experience may be substituted on a year to year basis.
  • Minimum 3 years of experience in Accounts Payable.  Previous experience in Accounts Payable for an industrial construction company is preferred.
  • Strong attention to detail and commitment to providing quality work in a timely manner.
  • Excellent verbal and written communication and listening skills required.
  • Must be able to work under pressure.
  • Must be able to work individually and in a team.

Technical Knowledge and Skills:

  • Proficient in Microsoft Excel, Word, and Power Point
  • Prior experience performing daily transactions in SAP ERP is preferred

 

 

 

 


Nearest Major Market: Houston

Job Segment: ERP, Clerical, Administrative Assistant, SAP, Data Entry, Technology, Administrative